Golf competitions management

Any user registered with Play2Golf can create a competition.

Temporarily all the functionality of the competitions is free.

Competitions are one-day matches. If you want to organize a competition of more than one day, you must do it through the option of leagues and circuits.

• Create a competition
• Active options for licensed competitions
• Basic configuration
• Game modes
• Advanced settings
• Associated documents
• Categories
• Awards
• Web registration
• Players
  • Add player
  • Processes
  • Print
  • Find players
  • Player Card
• Tee times
• Results
• Classification
• Statistics
• Duplicate competition

Create a competition

Accessing the 'My competitions' option, in the 'Organized' tab there is a button for 'Create new competition'.

Active options for licensed competitions

By obtaining a license for the competition, the following options will be activated:

• Unlimited number of players. Maximum number of free competitions: 12 players.
• Publication of competitions on the website
• Attaching documents
• Online registration
• Player Payment Management
• Custom header image
• Setting up referees and allowing calls during the competition
• Data Import and Export
• Sending official results to the federation

All these options are activated as soon as the competition is associated with a license.

Buy license

Basic configuration

When creating the competition we must fill in the basic configuration in the 'Settings' tab.

• Name: Name of the competition
• League / circuit: If the competition is part of a league or circuit, we can select it here. In the 'Advanced' tab, you can indicate a second league or circuit to which the competition is associated.
• Status: Status of the competition. Initially it will be put in 'PENDING' state. The available states are as follows:
  • PENDING: The competition is pending to start
  • PLAYING: The competition is being played. The competition goes to this state when the first result of a player of the competition is introduced. It can also be assigned manually.
  • FINALIZED: The competition is over. The competition goes to this state when the last result of the last player who had pending in the competition is entered. It can also be assigned manually.
  • CANCELED: The competition has been cancelled for some reason. The reason for cancellation will be requested, which will be displayed on the website if the competition has a public visibility configured.
• Date: Date on which the competition is played.
• Time: Time at which the competition is played.
• Club: Club in which the competition is played. If you do not find the field where you want to organize the competition, contact us through a ticket and ask us to add it. We will configure the different routes, the tee bars and geolocation of the holes.
• Course: Route of the field in which the competition is played.
• Men's bars: Default exit bars for men. When players are added, they are assigned this exit bar by default, although it can be modified later.
• Women's bars: Default exit bars for women. When players are added, they are assigned this exit bar by default, although it can be modified later.
• Modality: Game mode.
• Visibility: Configuration so that the competition is visible or not on the website. If it is set to PUBLIC, the competition data can be viewed on the website. If it is set to PRIVATE, only players registered in the competition will be able to view the data once they have identified themselves in Play2Golf.
• Website description: Description displayed on the web page.

Game modes

Available scoring modalities:

• STABLEFORD:
  • In this game mode, the strokes are not counted, but the points obtained.
  • Par is rewarded with two points, bogey with one, and birdie with three, and so on without ever deducting points. In addition, each hole has bonus points awarded for the player's handicap and the handicap of the hole (or difficulty of the hole relative to the course). Thus, a player with an exact handicap of 10 who meets par on the hole declared as handicap 8 of the course, receives 2 points for the par and an extra one because the hole has a lower handicap than his, so that if he had met the par on the 12th handicap hole of the course, he would not receive any extra points.
  • The competition is won by the player or side that completes all the laps with the highest number of points.
• STROKE PLAY:
  • In this game mode, the strokes made are counted.
  • The result is obtained by adding the number of strokes with which the ball has been put into each hole.
  • Whoever has made the fewest strokes (when all holes have been completed) will be the winner.
• MATCH PLAY:
  • It is played in such a way that each hole constitutes a point independent of the results on another hole. That is, you play hole by hole and one hole is worth as much as the others.
  • Holes are considered tied if both players or teams make the same score.
  • When a player has an advantage over another that can no longer be overcome, even if the losing player wins all the remaining holes, the game is immediately over and the player with the most holes is the winner.
• AGAINST BOGEY (Soon):
  • The Contra Bogey mode is a stroke game mode, in which you compete against the net bogey of the hole you are playing.
  • If the player makes a lower result of the net bogey he gets 1 point, if he makes the bogey he adds 0 points and if he makes a higher result he gets 1 point deducted.
• AGAINST PAR (Soon):
  • The Contra Par mode is a stroke game modality, in which you compete against the net par of the hole you are playing.
  • If the player makes a result less than the net pair he gets 1 point, if he makes the pair he adds 0 points and if he makes a higher result he gets 1 point subtracted.

Available game modes:

• INDIVIDUAL:
  • Each player competes individually against the others.
• FOURSOME:
  • It is a game in pairs.
  • Each pair plays a single ball.
  • The two players in the pair alternate tees on each hole (i.e. one player leads on the even-numbered holes and the other on the odd-numbered holes).
  • Alternate subsequent strokes until the end of the hole.
• FOURBALL:
  • It is also known as the best ball.
  • Each golfer in each group plays their own ball.
  • The team's score on each hole is the lowest score of the players in the group.
  • Only one of the players is required to complete each hole.
• GREENSOME:
  • It is the same as the Foursome mode with the difference that all players start on each hole.
  • The best ball is chosen and they play in alternating strokes until the hole is completed.
• GREENSOME-CHAPMAN:
  • It is the same as the Foursome mode with the difference that all players start on each hole.
  • Each player plays the second stroke with his partner's ball.
  • For the third stroke, one of the two balls is chosen, which continues to be played with alternating strokes until the end of the hole.
• CANADA CUP:
  • Competition in which each player plays with his own ball every stroke.
  • The score of each pair is the sum of the players' score.
• SCRAMBLE:
  • Each player in the group leaves the tee at each hole.
  • Each group chooses the best ball from the plays by the members of the group.
  • All players in the group take the next shot from the best ball selected.
  • The process is repeated until each hole is finished.
• BEST RESULTS:
  • In each pair or group of players, a number of players defined at the beginning of the competition scores on each hole.
  • Each player plays their own ball.
  • The score of each group on each hole is the sum of the best results of the players in that group.

Advanced settings

When creating the competition, additional configuration data can be entered in the 'Advanced' tab.

• Holes: Nº holes to be played.
  • 18 HOLES: The 18 holes of the course
  • 9 HOLES (OUT): The first 9 holes of the course
  • 9 HOLES (IN): The last 9 holes of the course
• Access to cards: When players will be able to access their game card. In order to access the game card, they must be assigned an exit.
  • ANYTIME: As long as the player is assigned the exit.
  • AT ANY TIME OF THE SCHEDULED DAY: From any time of the day the competition is played.
  • 30 MINUTES BEFORE THE SCHEDULED TIME: From 1 hour before the time you are assigned the departure.
  • WHEN THE COMPETITION IS IN STATE -PLAYING-: Since the competition administrator changes the status of the competition and assigns it the status PLAYING.
• Show results: Show or not the results and classifications of the competition, both on the website and in the mobile app.
• Get handicap: Indicates how the handicap of the players is obtained.
  • MEMBER HANDICAP: Play2golf allows the management of members, with a handicap different from the official federation.
  • ENTER MANUALLY: The handicap is indicated manually on the player's tab.

  We are in the process of integration with the RFEG. The option to obtain the official handicap of the federation will then be enabled.

• Marker: Type of score that players will have during the competition.
  • MULTIPLE: A player may act as a multiplayer marker.
  • INDIVIDUAL: A player may only act as a player's marker.
• Allow GPS: Allow the use of the geolocation of the holes and other GPS functionalities in the mobile app.
• Request presence:
  • Allow you to force players to be present before they can access the game card.
  • It allows the game manager to easily see if any player is missing to start the competition.
  • In the competition administration module and on the website, the corresponding image will be displayed to indicate the presence of the players:
    • : Pending
    • : Present
    • : Do not present
• Game handicap calculation: Parameters for calculating the players' gaming handicap.
  • % Game handicap player: % dthe game handicap that is assigned to each player. If 0 is indicated, it is played without handicap
  • Men's max. handicap: Maximum handicap allowed to calculate the game handicap
  • Women's max.hHandicap: Maximum handicap allowed to calculate the game handicap
  • Apply course slope: Apply the slope of the field to calculate the playing hándicap.
• Advanced game settings:
  • Nº maximum shots: Maximum number of strokes allowed to be indicated on the game card
  • Nº shots line: Number of shots to which one stableford score line equals.
• Players:
  • Order players: Order of players on game cards
  • Show member number: If the competition is to be played by members, it allows you to configure whether the membership number is displayed on cards and competition information.
  • Show nickname: If the competition is to be played by partners, allows you to configure if the partner's nickname is displayed if it has one assigned to it
• Header image: Allows you to indicate a header image that will be displayed on the main page of the competition on the website.
• Internal comments: Internal observations that are not displayed on any other page.

Associated documents

It is allowed to associate documents and images to the competitions, which will be available on the website for players to download.

Only documents and photos with the following extensions are allowed: PDF, JPG, GIF, PNG

Maximum size: 3 Mb

Categories

The categories are the different classifications of results that are associated with the prize in the competition. They are configured in the 'Categories' tab.

The 'New category' button allows you to register a category and manually enter all the configuration data.

The 'STABLEFORD' button creates a category of type STABLEFORD with the default values, which can then be modified.

The 'SCRATCH' button creates a category of type SCRATCH with the default values, which can then be modified.

The following information can be entered in the modification form of a category:

• Name: The name of the category.
• Assign players: Form of assignment of players to the category.
  • AUTOMATIC: The assignment of players is done automatically based on configuration parameters: Gender, Handicap range, Age range
  • MANUAL: The assignment of players is done manually.
• Gender: Permite configurar el sexo de los jugadores que se van a incluir de forma automática en la categoría: ALL, MEN, WOMEN
• Handicap range: It allows you to configure the handicap range of the players who are going to be automatically included in the category.
• Handicap type: Allows you to configure the type of handicap that is used to calculate the ranking: OFFICIAL HANDICAP / GAME HANDICAP
• Age range: It allows you to configure the age range of the players who are going to be automatically included in the category. If an age range is indicated, in order for players to be included in the category, they must have the date of birth indicated on the player card.
• Type score: Indicates the type of score for the category:
  • POINTS: To calculate the ranking of the players, the stableford points will be taken into account
  • SHOTS: To calculate the classification of the players, the hits given will be taken into account.
  • POINTS ORDER OF MERIT: To calculate the ranking of players in the order of merit.The points must be indicated through an external file in excel format.
• Apply handicap: It allows you to configure whether or not the players' handicap is taken into account to calculate the ranking. This way you can configure categories that take into account the handicap and others that work without handicap (scratch).
• Order: The order in which the category is displayed in the category list on the competition information page on the website.
• Nº winners: Nº of awarded players in this category. The winning players will be highlighted from the rest of the players.

If the player assignment is set manually, the category modification screen will display a section with the players already assigned and another with the players available to assign. By pressing the button that is displayed next to each player, it allows you to move from one section to another.

Awards

In the 'Prizes' tab you can set up special prizes on some holes.

The following information can be provided on the prize modification form:

• Tee: Hole in which the prize is contested.
• Type: Type of prize:
  • NEAREST BALL: The prize is won by the player who stays closest to the hole in one stroke.
  • LONGEST DRIVE: The prize is won by the player who makes more distance with the drive from the tee.
• Gender: Allows you to configure whether the prize is for players of a specific sex or all players participate.
• Comments: It allows to indicate a description of the prize to be achieved.
• Winner: It allows to indicate the winner of the prize, which will be displayed on the website.

When players reach the hole in which there is a prize, they are notified on their game card of the prize to be obtained.

Web registration

In the 'Web Registration' tab you can configure whether players can register for the competition from the website.

• Allow enrollment: It allows to enable the registration of players through the website.
• Registration URL: Dirección de la competición en la página web. It allows you to send the registration page by email, distribution groups, publication in news, etc., so that players do not have to search for the competition in the search engine of the website.
• Admit players: Type of players admitted to the competition
  • ALL PLAYERS
  • ACTIVE MEMBERS
  • MEMBERS EVEN IF THEY ARE NOT ACTIVE
• Accept licenses: Type of licenses that are allowed in the competition
  • ACTIVE LICENSE: Only players with an active license are allowed
  • LICENSED OR UNLICENSED: All players are admitted, whether licensed or unlicensed
• Allow observations: Allows you to configure whether players can provide any comments in the registration process.
• Date from: Date and time when the registration process opens.
• Date up to: Date and time when the registration process closes.
• Max. players: Maximum number of players that can register for the competition.
• Max. reserves: Maximum number of reserves that can be registered for the competition. When the maximum number of players has been registered, a maximum number of reserves will be allowed to register.
• Select turn: If shifts have been defined for the competition, allow users to indicate the shift they prefer.
• Final registration information: You can configure a text that is displayed at the end of the registration process.

Different turns of play can be established if the competition allows it.

When the competition is in the registration period, players can register from the website.

The registration option is shown on the public page of the competition on the Play2Golf website.

To register, players must identify themselves, entering their username and password, therefore they must be registered in Play2Golf.

They must confirm their personal contact details and press the button to register for the competition.

Players

In the 'Players' tab you can manage the players signed up for the competition.

Add player:

• Add registered player: It allows any user registered in Play2Golf to be added to the competition. A box will be displayed to search for the player, typing their name or license number. To the right of the box, a button will be displayed in case we want to use the user search engine. When selecting the user, a screen with the player's data will be displayed. We must press the 'Save' button to add it to the competition.
• Add member: It allows you to add any member you have registered with Play2Golf to the competition. This option will only be shown if we have registered a partner or friend. A box will be displayed to search for the player, typing their name or license number. To the right of the box, a button will be displayed in case we want to use the user search engine. When selecting the user, a screen with the player's data will be displayed. We must press the 'Save' button to add it to the competition.
• Add unregistered player: Allows you to manually add a player's data to the competition. This option should only be used if we want to add players who are not registered in Play2Golf.
• Import players from another competition: Allows you to import all players who registered in another competition organized by the user.
• Import players (Excel Play2Golf): Allows you to import the players included in an excel file.
  
  • It allows you to download an example excel file.
  • The following values are supported in the GENDER column: M (MAN: MAN), W (WOMAN: WOMAN).
  • In the BIRTHDAY column you can indicate the date of birth, in the format YEAR (4 digits) + MONTH (2 digits) + DAY (2 digits). For example, the date November 3, 1972 should be indicated as 19721103.
• Import players (Excel Data Golf): It allows you to import the players included in a file generated with Data Golf, the official application of the Royal Spanish Golf Federation.
  
  • Option available only for club users.
• Import players & results (Excel Golf Directo): It allows you to import the players and results included in a file generated with the Golf Directo application.
  
  • Option available only for club users.

The data that must be indicated for each player are the following:

• Status: Status of the player in the competition. The allowed values are as follows:
  
  • ACTIVE: It is the initial state of each player. Indicates that the player is registered for the competition.
  • RETIRED: The player has started the competition but has had to retire.
  • NOT PRESENTED: The player registered correctly and has not shown up for the competition.
  • DISQUALIFIED: The player has been disqualified from the competition.
  • FINALIZED: The player has finished the competition and his game card has been presented correctly.
  • RESERVE: The player has registered for the competition, but is in reserve.
• Name: Name of the player.
• Surname: Player's last name.
• License: Player license.
• Country license: Country of the player's license.
• Gender: Gender of the player.
• Birthday: Date of birth of the player. It is only necessary to indicate the date when creating categories associated with the age of the players, so that the player is automatically included in the category that corresponds to him.
• Bars: Player exit bar.
• Tee time: Tee start and time from which you have to start the competition. If the player is assigned an exit, a button is displayed to send the game card to his email. In the 'Exits' tab there is an option to send the game card to all players at once.
• Handicap: Effective handicap of the player. It is used to calculate the handicap of play.
• Game handicap: Player's game handicap. By pressing the 'Calculate' button, it is calculated automatically based on the route and player data.
• Contact details: Player's email and phone number. If the player has been added from the boxes to search for players, these contact details will be encrypted by data protection. If the player has registered from the website or has entered manually in the competition, the contact details will be visible. Al lado del email se mostrará un botón que permite enviar un mensaje al jugador.
• Internal comments: Internal observations that are not displayed on any other page.

Processes:

• Assign handicap with handicap's members: This option will only be shown if we have registered a partner or friend. It allows players to be assigned the handicap associated with them on their membership card.
• Recalculate game handicap: Recalculate the playing handicap of all players based on the configuration of the competition and each player.
• Send email to players: It allows you to send an email message to the players registered in the competition. The player filter indicated on the screen will be used.
• Export Players (Excel Play2Golf): It allows you to export player data in Excel format.
• Export Players (Excel Data Golf): It allows you to export player data in Excel format supported by Data Golf, the official application of the Royal Spanish Golf Federation.

Print:

• List of players: It allows you to print all the players registered in the competition, sorted by the field that has been selected on the screen.

Search for registered players:

It allows you to search for players in the list of registered to the competition.

In the 'Text' box you can indicate some data of the player you want to find: name, surname, license.

Player Card

In the list of players, for each player a button is displayed to modify the player's token.

Another button is also displayed to modify or query the player's game card.

If you want to modify the result from a mobile device, by clicking on the 'Mobile format' option, a window adapted to small screens will be displayed, which allows you to enter a player's result in a more comfortable way.

Tee times

In the 'Exits' tab you can manage the exits of the competition.

New tee time

It allows to create the data of a new exit in the competition.

The data to be entered for each exit are as follows:

• Date: Date of departure. By default it is assigned the date of the competition.
• Time: Time of departure.
• Tee: Exit hole. BIS holes can be indicated by clicking the box on the right.
• Marker: The competition has an option in the 'Advanced' tab to indicate what type of score the players will have during the competition. For players of a specific exit you can change the settings:
  
  • WHAT IS CONFIGURED IN THE COMPETITION: The general option configured in the competition is maintained.
  • MULTIPLE: Players assigned to this outing will be able to act as a multiplayer leaderboard.
  • INDIVIDUAL: Players assigned to this outing may only act as a player marker.

Wizard for creating exit tees

It allows you to create a group of tee shots in bulk, on different holes at the same time or on the same hole at different times.

Once an exit is created, if the modification screen is accessed, a section will be displayed with the players already assigned and another with the players available to assign. By pressing the button that is displayed next to each player, it allows you to move from one section to another.

Processes / Distribute players

Once the exits are created, a draw or assignment of players can be made in those outings.

• Maximum number of players: Maximum number of players to be assigned in the holes.
• Type of distribution: How the draw or assignment of players to tee holes is made.
  • Random: A draw is made of the players in the holes they select
  • By handicap, from highest to lowest: Players are assigned in the tee holes from highest to lowest handicap
  • By handicap, from lowest to highest: Players are assigned in the tee holes from lowest to highest handicap
• Gender: Gender of the players to be drawn or assigned to the holes.
• Keep assigned players: Keep or not the players who are already assigned to an exit.
• Tee times: For the draw or assignment of players you can take into account all the exits created or only those that are selected.

Processes / Send cards by email

Once the departures have all the players assigned, they can be emailed to the players.

Each player will receive a message in his email with information about the hole and tee time that has been assigned to him.

If there is any change in player assignment on some holes, the exit modification can be sent from the player's tab.

Processes / Clear all exits

It allows you to delete all exits at once.

Print

Prints the exits list.

View on the website

The list of assigned exits will automatically be displayed on the website.

Results

In the 'Results' tab you can check the results of the players in real time.

You can choose several ways to display the results:

• Result: The result can be displayed in SHOTS or STABLEFORD POINTS
• Handicap: You can visualize the result in taking into account the handicap of the player or not (scratch)
• Sort by: Results can be sorted by various criteria

You can view the classification of each of the types of classifications generated for the competition.:

Import results (Excel Play2Golf)

The 'Processes' / 'Import results' option allows you to incorporate the results stored in an Excel file into the competition.

The format of the Excel file is the same as that obtained in the 'Processes' / 'Export results' option.

Export results (Excel Play2Golf)

The 'Processes' / 'Export results' option allows you to export the results of the competition to an Excel file.

Classification

In the 'Ranking' tab you can check the classification of players in real type.

You can print the ranking for each category.

A list of winners in all categories is allowed to be printed, including special prizes (nearest ball, longest drive). It comes in handy when you need to know all the winners at the awards ceremony.

Statistics

In the 'Statistics' tab you can check the statistics of the holes played, best results, worst, averages, number of birdies, number of pairs, number of bogeys, etc.

Duplicate competition

If we need to create a competition very similar to another that we had already created, we can duplicate it.

In the list of competitions, if the competition has been created by us, a button will be displayed to duplicate it.

A window will be displayed in which we will be asked for the name, the date of the new competition and the configuration that we want to copy from the original competition.

• Name: Name of the new competition
• Date: Date of the new competition
• Documents: Option to copy the documents that are defined in the original competition. It is only displayed if the original competition has documents associated with it.
• Categories: Option to copy the categories that are defined in the original competition
• Awards: Option to copy the prizes that are defined in the original competition. It is only displayed if the original competition has special prizes defined.
• Players: Option to copy the players you had defined in the original competition
• Tee times: Option to copy the exits that are defined in the original competition
• Players of tee times: Option to copy the assignment of players to the same exits that are defined in the original competition
• Turns: Option to copy the turns that are defined in the original competition. It is only displayed if the original competition has defined game turns.